Booster Board Meeting Minutes
Tuesday, Febuary 12, 2008

I. Call to order
President Phil Sciuto called to order the regular meeting of the St. Augustine H.S. Booster Club at 6:40 pm on February 8, 2008 in the Classroom 102.

II. In Attendance
The following people were present: President – Phil Sciuto, Tony Papapietro, Kelly Coyne, Debbie Torgeson, Maria Wimer, Linda Small, Mary Sherman, Carol Briggs, Debbie Malloy, and Coach Stephenson.

III. Approval of minutes from last meeting
After an opening payer, Phil Sciuto had the Boosters review the minutes for January. There was one correction in the third paragraph.
Phil Sciuto requested approval of January minutes. Motion by Linda Small to accept the minutes, Seconded by Carol Briggs. Motion passed.

IV. Treasurer's Report
Maria Wimer reviewed the Treasurer’s report. Maria had received funds from merchandise. Funds have been paid out to the Big One and awaiting the invoice from the new laptop computers. The bad debit should shrink as we contact parents. The monthly bank charges will remain consistent for the credit card machines. Maria also addressed the major expenses for next year to determine the amount of reserve to carry into 2008-2009 school year.

Coach Stephenson asked if Phil Sciuto had received a letter from the Football Team. Phil acknowledged that he had and it requested $8,000 for helmets and shoulder pads for the past football season. There was discussion among the Boosters to fund the $8,000 or the same amount as last year (e.g., $6,000).

Phil Sciuto requested approval to fund $6,000 for the football team for 2007-2008 season. Motion by Mary Sherman to accept the funds for helmets and shoulder pads, Seconded by Debbie Torgeson. Motion passed.

Phil Sciuto requested that the football team provided a written plan on expenses in the future.

Phil Sciuto had also received an e-mail from Mr. Chipp requesting $10,000 for the scholarship fund. This item had been tabled from last meeting.
Phil Sciuto requested approval of the $10,000 for the scholarship fund. Motion by Kelly Coyne to fund the scholarship, Seconded by Linda Small. Motion passed.
Then, there was a discussion among the group about reserving funds. Items that should be planned to “buy ahead” such as football equipment, Scholarship Fund, and Capital Campaign.

Phil Sciuto requested approval of Treasurer’s Report. Motion by Kelly Coyne to accept the report, Seconded by Linda Small. Motion passed.

V. Athletic Director's Report
Coach Stephenson stated that the winter season was wrapping up. Wrestling Team completed their season and placed second. This weekend was the league tournament. Soccer placed third and would have a playoff spot. Surfing club was on their way to another league championship. Varsity Basketball Team had one more league game this Thursday and would have a home game for their first round of the playoffs. The Freshman Basketball Team was 29-1. Their one loss was a split squad game and only lost by a point. The roller hockey team won their first Mesa League championship.
Coach Stephenson had no request for funds.

VI. Reports of Standing Committees
Merchandise: Debbie Torgeson reported that she had $4,573 to turn in from Report Card Night, Grandparents Day, and last home Basketball game. During the placement exam, there were request from the parents to open the store and we sold merchandise. On the year, merchandise net sales are $46,242 and about $14,000 less than last year. Again, the primary reason for loss of revenue is the freshman orientation and the Cathedral Football Game.

Debbie Torgeson requested help at New Parents Night (March 19th). Merchandise will move out to the parents because it provides significant sales. Phil Sciuto indicated that the Boosters will have packages to hand out at Parents Night and requested coupon for an in-store purchase. Phil also requested a flyer for the Christmas Social and the Big One.

Debbie Torgeson announced that she would remain with merchandise one more year. Debbie had talked to Mr. Hearn and requested four people to assist her. Merchandise needed a volunteer to move the items to the Football and Basketball games. Another parent must develop a schedule and a third to perform frequent inventory. Finally, Debbie needed a volunteer to run on-line sales.

Debbie also requested the lights be repaired around the merchandise store. Phil requested that she send an e-mail to him, so he could address it with Mr. Hearn.

Team Parent: Maria Wimer reported that tonight was the senior night for winter sports and the event went well.

Membership: Phil Sciuto reported that Barbara Sciuto will provide a flyer for the package to be handed out at New Parent Night.

VII. Reports of Special Committees
Spirit BBQ: NTR.

Homecoming Tailgate: NTR.

Cathedral Tailgate: NTR.

Christmas Social: NTR.

Big One: Linda Small and Debbie Maloy provided another update of the Big One. Linda Small had met with Mr. Hearn to go over the plans for the Big One. On Feb 19th, Linda was meeting with all the companies to finalize the plans. There are still three more “Parties before the Party” remaining. The invitations are going to the printer.

VIII. Reports of Other Organizations
Austin Guild: Their last meeting was at Report Card Night. Over 300 students completed the entrance exam.

Band & Band Van: The band will start drum line competition next month. The orchestra will be playing during the “Wizard of Oz.”

Fine Arts: “ Wizard of Oz” will open the first weekend of May. Fine arts is looking for a place to practice. Maria Wimer asked to pay the $300 for advertising the “Wizard of Oz” program. Maria realized that this item was tabled last month and had to be brought to a vote.

Phil Sciuto requested approval the $300 for advertising in the Wizard of Oz program. Motion by Maria Wimer to fund the $300, Seconded by Kelly Coyne. Motion passed.

Cheerleaders: NTR.

IX. Old Business
Booster By-Laws Committee. Phil indicated that he let this slip by. Phil would send an e-mail on the location and time to review the By-Laws.

2008-09 Booster Board Election. Phil desired to announce elections at New Parent Night. April meeting is when the elections will take place.

X. New Business
Saints and Devils Donation: The Saints and Sweetwater Baseball Teams will hold a joint Golf Tournament to raise funds. Coach Stephenson’s requested the Booster sponsor $200 hole.

Phil Sciuto requested approval the $200 for the golf tournament. Motion by Linda Small to fund the $200, Seconded by Kelly Coyne. Motion passed.

New Parent Night Recruiting: Phil reiterated assembling and handing out the Booster Package with flyers. Phil requested all the Boosters come and support the event.

Phil Sciuto adjourned the meeting at 7:35 p.m.

Minutes submitted by Tony Papapietro.